Enhancing record management efficiency through the 3s (scan, send, and save) method: a supplemental approach in school-based management implementation

Abstract

This study investigated the effectiveness of the 3S (Scan, Send, and Save) method as a supplemental approach in maintaining SBM records at Noli National High School, Noli, Bayugan City. Specifically, it examined the method’s impact on accuracy of records, accessibility of information, efficiency of documentation processes, and data security/preservation, explored teachers’ and administrators’ perceptions of its usefulness, identified challenges in implementation, and analyzed the relationship between respondents’ demographic profiles and their assessment of the method. Data were collected from 54 purposively selected respondents using a researcher-designed survey questionnaire, interviews, and an observation checklist. Results showed that the 3S method was highly effective in improving accuracy of records (WM=4.35) and accessibility of information (WM=4.22), moderately effective in efficiency (WM=4.10) and data security/preservation (WM=4.05) and positively perceived overall. Correlation analysis indicated that ICT literacy had a moderate positive relationship (r=0.43, p<0.01) with perceived effectiveness, while years of service had a weak positive correlation (r=0.28, p<0.05), and position was not significant (r=0.12, p>0.05). Challenges included variation in ICT skills, inconsistent equipment availability, and lapses in archiving procedures. The study concludes that the 3S method is a promising supplemental strategy for SBM record management and recommends targeted training, standardized procedures, equipment support, monitoring, and further research to enhance its implementation.